Archive Storage & Records Management UK

Archive Storage & Document Organisation

Archive boxes, storage containers, document bags and transfer files for records that need to stay protected, organised and retrievable.

Move completed paperwork out of active filing without losing control of where it is stored. From cardboard archive boxes and transfer files to reusable plastic containers and document storage bags, choose storage around the contents, retention period, available space and frequency of access.

Archive with a Purpose

Move inactive records out of everyday filing

Archive storage should make retained information easier to manage rather than simply moving clutter from one cupboard to another. Start by separating active files from records that are kept for reference, contractual, financial or operational reasons.

Choose boxes and transfer files around the documents being retained, clearly identify the contents and storage period, and avoid mixing unrelated records simply because spare space is available.

Quick Storage Guide

Which format?

Lower-Impact Archive Storage

Reuse sound storage first — then compare recycled content

Archive storage can remain useful for years, so replacing intact boxes or containers simply for appearance can create unnecessary waste. Reuse suitable storage where practical and relabel it when the previous contents are no longer required.

When new storage is needed, the range includes products with substantial recycled content. The Bankers Box Earth Series shown here is manufactured from 100% recycled board and is intended for long-term archival storage.

Active Filing vs Archive Storage

Archive storage should free up the space used every day

Frequently referenced documents usually belong in active filing close to the people using them. Records that are complete but still need retaining can be transferred into labelled archive storage away from desks and day-to-day cupboards.

Separating the two helps reduce clutter while avoiding the opposite problem — storing current paperwork somewhere that makes it unnecessarily difficult to retrieve.

Managing Records Across a Business?

Standardise archive storage across teams and locations

Using consistent box sizes, transfer files and labelling conventions can make archived records easier to store and retrieve. A Green Office business account can also simplify recurring stationery and storage purchasing across departments or multiple sites.